Over 1,000 absentee ballots in Cobb County, Georgia, are being mailed out Saturday morning, just days before Election Day, due to procedural errors in the elections office, the county election director told board members in a letter sent Friday night.
“Critical” mistakes were made on at least two days in October, where absentee ballots were requested but not created, according to the letter. The investigation determined that 1,046 requested absentee ballots were never mailed, according to county officials.
On Oct. 22, the elections office accepted 194 ballots; however, none of these ballots were mailed to voters, the letter said, as the daily file was not uploaded to the mailing machine, thus not creating the ballots.
In the letter, Cobb County spokesperson Ross Cavitt said the elections office printed these 194 ballots on Saturday morning and prepared them to be shipped out overnight by UPS.
Earlier in the month on Oct. 13, the elections office accepted 1,227 ballots, but only 385 ballots were prepared manually and mailed out for elderly and disabled rollover voters, the letter said.
“Again, our absentee supervisor failed to upload the daily file of accepted ballots into the mailing machine or to have staff manually stuff the envelopes,” Cavitt said in the letter. “It appears that she did not employ any process to check outgoing ballots against the daily accepted reports to verify that all ballots were created.”
The county said it was difficult to determine exactly what happened as some ballots were sent out and some were not.
Almost 200 of the 1,227 voters whose ballots were accepted by the elections office on Oct. 13 cancelled their absentee ballots, and 92 others casted their vote on Friday, the letter said.
The letter referenced a series of procedural and operational changes to the elections office, which a county official said likely contributed to the mistakes being made.
“I am so sorry that this office let these voters down. The person responsible is sick about it,” Cobb County Elections and Registrations Director Janine Eveler said in the letter. “As you know, I lost the entire absentee leadership team at the end of last year. The former supervisor left some procedures, but it appears the new supervisor did not reference them or keep them updated when new methods, such as the mailing machine, were established.”
The spokesperson said they didn’t know the extent to which the new elections office supervisor was overwhelmed.
“We didn’t realize how overwhelmed she was and that such critical mistakes were being made,” the letter said. “Many of the absentee staff have been averaging 80 or more hours per week and they are exhausted. Still, that is no excuse for such a critical error.”